The meetings are but one among them. So, before deciding to hold a meeting, it should determine whether it is the best way to achieve the objective. It asks the question why a meeting? And in this regard is notes that this decision depends on several factors and the need is met. The possibilities are numerous: – Need to distribute information that you have or, conversely, receive others. – This is to resolve an internal conflict or divergence of views. – Need to make a decision that must evaluate, and most agree.
– Want to promote team spirit. – You need to ensure that staff have understood a project. – He wants to explain and answer questions regarding the use of a new computer. – Want to change the criteria of certain persons in respect of any matter. – You need an immediate response on any issue.
– He wants to persuade a client to use the services of his company. Sometimes the meeting is the best way to address some of these needs, but others do not. In many cases have several possibilities, according to the particular circumstance, the mode you prefer and work situation. If there is to distribute information, for example, can opt for the meeting, the memo or report, depending on the nature of the data. If it is to resolve an internal conflict, it is best to call the affected-one on one-to pave the road. A majority decision can be obtained by calling a meeting to request a vote by show of hands, by mail or telephone, if the voters know in advance the issue, but also may need to discuss it. Instructions can be delivered via a manual, but the nature of the subject may necessitate an explanatory meeting. To influence the opinions of others may be appropriate to convene a meeting or, perhaps, be better to try in individual conversations. A proposal well written and illustrated so powerful can be so effective at retaining a customer as an oral presentation.
However, if it is to promote team spirit, the meeting is perhaps the most appropriate instrument. Definitely, management must be fully identified with the role of human resource is the accompanying pro its management that benefits all, should ensure a smooth integration, cohesion, keep your staff motivated to consider their views, taking into account in all decisions that benefit all. It should use the meetings and know how to drive, so that these are productive, they are well planned, organized, avoiding improvisation do not waste time, or happened to demotivation.